A Few points on Team Management

Management is essential in every walk of life.

Even what we eat should be managed. You just can’t put anything in your mouth. One needs to be cautious. In the same way, a team must be managed effectively to expect the best from the team members.

The team leader plays an essential role in managing his team well. In my view, the points below are very important and should be taken very seriously.

1. For effective team management, it is important that the team leader is more of a mentor to his team members rather than just being a strict boss.

Understand your team members well. Gone are the days when people used to fear their bosses. Now a day’s employees share a healthy relation with their superiors and the comfort level has increased to a large extent. Don’t impose things on them.

2. Ensure that each and every team member willingly participates in team discussions.

Debates are important, but make sure you don’t end up fighting with each other. Suggestions must be invited from all, do not discuss issues separately with individuals. Call everyone on an open forum and formulate strategies keeping in mind every body’s inputs. Policies should be made best suited to all. The objective of the team must be clearly set and circulated among all the team members. Everyone should be aware of his roles and responsibilities in the team.

3. Communication among the team members must be clear and transparent for effective team management.

Every team member should get the same information and should have an easy access to the superiors in case of any query.

4. The team members must not pass on any information to anyone outside the team.

Learn to keep things to yourself. It is unethical to share your professional secrets with others. Don’t leak information or any confidential data.

5. The team members must be motivated on a regular basis.

Appreciation is a must. If any team member has performed extraordinarily, do give him a pat on his back. Performance appraisals, perks, incentives, trophies, prizes are all instrumental in motivating the team members to perform even better the next time. Avoid criticizing any of your team members.

6. Loose talks, blame games, dirty politics should find no place in the team.

They spoil the environment and people lose interest in their work and organization. If you come to know anything about someone, it’s better to discuss with them face to face, else ignore.

7. It is easy to create a team but it is actually difficult to bind the team members together and even make them work.

Team management techniques help in strengthening the bond among the employees and creating an environment where they can trust each other. People actually become friends and start working together as a result of team management activities.

The role of a manager isn’t always smooth sailing.

Whereas at the beginning of your career it’s likely that you were purely responsible for your work alone, it’s is now your duty to inspire, lead and motivate your team to accomplish a set of goals for the organisation. A team loves to work with a mentor rather than a strict boss, so a manager needs to bring politeness along with the high level  mind-set to get the best productivity from the team.

Easier said than done right?

Not everyone is going to be easy to work with and ensuring everything is running without a hitch can often prove a challenge.

So how can you go about being a great manager who display authority and leadership, at the same time as maintaining respect from their peers?

Here are a few more top tips for effective management.

8. Maintain good communication

Employees want to be kept in the loop about ongoing projects, goals and deadlines, so it’s essential that you communicate well with them and inform them about goings on within the organisation. It’s also important that you encourage feedback and that your staff feel that they can approach you about any questions or issues they want to address, so making yourself accessible to your staff is key.

9. Build positive working relationships

It’s important to get to know members of your team individually, not only on a professional level, but on a more personal level too. When you put the effort in to get to know a bit more about how your colleagues are doing and what they are interest in, it will build a much better rapport among the team.

10. Acknowledge good work

Don’t be one of these bosses who only provides feedback when you’ve got something to criticise! By providing your staff with positive feedback it will help to build their confidence and encourage them to get more involved in the future, so it’s vital that you acknowledge their achievements and the effort that they are putting in. Encourage creativity and ensure that everyone is clear about what is expected of them.

11. Be real

Your team don’t expect you to be superhuman, so if you’re feeling the pressure and need a helping hand, don’t be afraid to admit it and if you make a mistake, own up! By showing the human side of yourself and allowing your staff to get to know you a bit better, your staff will feel more relaxed and comfortable approaching you.

12. Be decisive

A good leader needs to be able to assert their authority and make important decisions for the team. There is no space for flakiness in a leadership role, so it’s crucial that you stick to your guns and go with what you feel is best the business.

13. Delegate jobs to the right people

Part of why it is important that you establish a relationship with your team and get to know them individually is so you can assess what their personal strengths are. People perform better and are more engaged in roles where they feel they are employing their best skills, so delegating suitable roles that suit each individual will have a significant impact on the productivity of the team.

14. Manage conflict

When there is conflict in the workplace, it should not be ignored. Turning a blind eye could lead to a negative atmosphere, which could have implications for staff productivity and communication among the team may suffer. When an issue arises it’s important that it is addressed straight away before it builds.

15. Set a good example

Your staff will look to you for guidance. So you need to set yourself as an example to your team for whatever you are expecting from your team.